Job Title: Office Administrator – Construction & Building Services

Location: Oxfordshire (Office-Based)

Hours: Monday to Friday, 8:00am – 6:00pm

Salary: Competitive, based on experience

Contract Type: Full-Time, Permanent

Reports To: Operations Manager / Company Director

About the Role

We are seeking a proactive, organised, and detail-oriented Administrator to join our team at our Oxfordshire office. Working within a busy construction and project management environment, you will provide essential administrative support to ensure the smooth and efficient running of day-to-day operations.

You will assist project managers, liaise with clients and contractors, maintain accurate documentation, and help coordinate schedules, payments, and compliance. This is a key role within the company that supports both internal teams and customer-facing processes.

Key Responsibilities

• Provide day-to-day administrative support to project managers, directors, and office staff
• Manage and maintain digital filing systems, project records, and documentation
• Coordinate appointments, schedules, and site visit arrangements for project teams
• Liaise with clients, builders, and suppliers by phone and email in a professional and timely manner
• Prepare invoices, payment requests, and track payments using internal systems
• Support onboarding and compliance checks for subcontractors and new clients
• Monitor email inboxes, distribute tasks, and track project progress against deadlines
• Assist in drafting contracts, quotations, and official correspondence
• Update CRM systems and project tracking tools to maintain workflow visibility
• Ensure health & safety documents and insurance certificates are current and correctly filed
• Provide general office support such as ordering supplies, answering calls, and handling mail

Qualifications & Experience Required

• Previous experience in an administrative role (ideally in construction, trades, or property services)
• Excellent organisational and multitasking skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with Xero, Buildertrend, or CRM software is a plus
• Strong communication skills, both written and verbal
• High level of attention to detail and accuracy
• Ability to work independently and manage multiple priorities
• A positive, team-oriented attitude and willingness to learn
• Familiarity with construction processes, terminology, or compliance is beneficial but not essential

Working Conditions & Benefits

• Office-based role in Oxfordshire, Monday to Friday, 8:00am – 6:00pm
• Supportive and collaborative team environment
• On-site parking available
• 28 days holiday including Bank Holidays
• Pension scheme
• Opportunities for growth within a dynamic and expanding company
• Training provided on internal systems and industry-specific procedures

To apply, please submit your CV along with a short cover letter explaining your interest and suitability for the role.